SATURDAY NIGHTS ALRIGHT FOR FIGHTING & APPARENTLY TUESDAYS ARE TOO

The Regular Board Meeting of the Glen Ellyn Park District Board of Commissioners was called to order at 7:02 PM on Tuesday, December 15. During Public Participation Superintendent of Recreation Kathleen Esposito introduced Recreation Supervisor Sarah Sandquist who explained the situation with Metra and the District sponsored Polar Express event on Saturday, December 12. Commissioner Melissa Creech appeared delighted that the train she and her kids were booked on went off without a hitch and in a surprise move, did not blame or fault the Park District for the Metra scheduling error.

The Consent Agenda passed unanimously with a Pay Request of $853,732.45 in spite of Commissioners Creech, Julia Nephew and Jay Kinzler’s constant criticism and implications of overpayments, and oversights on the part of the rest of the Board and Park District Staff.

A larger than usual crowd was present which grew to over 40, including the Daily Herald, Glen Ellyn News, The Glen Ellyn Park Bench (Glen Ellyn Life did not attend to video), Eleanor Salimonias and other Commissioner Creech devotees from Citizens for Glen Ellyn Preservation. Mr. Rulah Moradi from the Glen Ellyn Platform Tennis organization gave a presentation to the Board. He was joined by Glen Ellyn resident and Nationally Ranked Platform Tennis player Nancy O’Sulllivan and Pat Walker.

Mr. Moradi’s presentation requested a Warming Hut for Platform Tennis at Maryknoll Park. The presentation outlined the Platform Tennis players partnering with the Glen Ellyn Park District to privately fund 1/3 of the project. Mr. Moradi’s bottom line is that: “We want to work with you, (the Glen Ellyn Park District); we want to make Platform Tennis succeed in our community”. Commissioner Ed Hess noted that the addition of Platform Tennis at Maryknoll was a key feature in obtaining an OSLAD (Open Space Land Acquisition and Development Grant) from the Illinois Department of Natural Resources (IDNR) for Maryknoll Park.

Commissioner Ron Aubrey commended Commissioner Bill Dallman for having the vision and foresight to recognize the value of Platform Tennis. Aubrey further remarked that they are always seeking ways to add value to their resources and to offer programs for adults in the community. Commissioner Jay Kinzler, who campaigned against Platform Tennis as a “Pet Project” was forced to admit at the meeting by one of his patients, a Glen Ellyn resident and Platform Tennis player, the value of the program.

Commissioner Creech stated that she wished the Park District could fund the Warming Hut but it was a difficult time for them. This was odd since she was a vocal opponent of Platform Tennis since her campaign & it may have been highly unlikely they would or will ever get her support.

In a simple yes or no question Board President Sandra Minogue polled the Board if they would like Staff to further explore the possibility of partnering with Platform Tennis for a Warming hut. Commissioners Dallman, Hess, Aubrey and Minogue agreed to look into it – with no promises being made for funding. Creech, who campaigned against Platform Tennis said it is not a priority, Commissioner Julia Nephew said they could not go to referendum, which was odd since no one else was speaking of referendums and Commissioner Kinzler proselytized at great length and in great detail with the end result stating that if the Park District hadn’t overspent at ASC than they would probably have had the money for the Hut. After all of that the proselytizing, Kinzler never could form a yes or no answer.

Following the Board’s decision to further investigate a Warming Hut at Maryknoll Park, Commissioner Creech, in yet another seemingly carefully rehearsed and flawlessly performed Shock & Awe moment belittled her fellow Board Members and condemned Staff.

Creech & Kinzler quibbled about the Ackerman Budget. In spite of having received report after report on the Ackerman numbers, Creech continued to complain about the reports, and playing perfectly to the newspapers and audience: remarked that the funding of Ackerman has been consistently underreported and that she has lost confidence in Staff. What she seemed to forget is that since being sworn in she has done nothing but condescend and belittle Staff and her fellow Commissioners and that she has never indicated that she had any confidence, not to mention respect for either. She demanded a complete accountability be made and accused Staff of ignoring rules or bypassing directives as it suits them. This is spite of admitting that she is voting for Change Orders (and EVERY Pay Request at Ackerman since becoming a Commissioner) without having a clue of what she is being asked to vote for.

Creech said they need to know if they are paying for the same work twice, which is remarkable since at the December 1 Workshop Meeting Park District Legal Counsel Steve Adams made a futile attempt to explain to her that she had fair questions but the Court will ask what the damages are. In theory you did not receive what you asked for but these were several inches thick of documents, bids, surveys, permits and contracts. Yes, you have errors, but these are errors without real injury. You did not overpay, it is the difference between paying now and paying before. Paying now is known as betterment of the facility and the Courts will not award you for that. You cannot prove damages for the error.

This latest drama playing out at this meeting by Creech, Kinzler and Nephew made those present wonder if in fact they may have no intention to ever act as a Board. These 3 seem to publicly humiliate the 4 incumbent Board Members and to perhaps try to bully them into resigning, and to even build a campaign for their chosen candidates in the April 2011 Consolidated Election. Furthermore, it also seems that they are working to get Staff fired, or to bully them into resigning as well. More than one audience member wondered if Creech & Company have friends and family that they are making plans to hire to bring this drama into its final Act. In all of Creech’s comments against Staff and her fellow Board members she has never bothered to fully explain where she obtained her expertise as a Project Manager on a multi-million dollar facility. This is not the usual expertise of most housewives’ and ex teachers.

In any event Creech continued to complain that she hasn’t seen a Sworn Affidavit from the Contractor since May. She should review the Board Packet from the September 1 Workshop Meeting: http://www.gepark.org/assets/PDFs/Board%20Packets/BrdPkt090109.pdf, page 14. After demonstrating that she doesn’t even read her own Board’s Packets she continued to accuse Staff of hiding things from the Board, and refer to a scale of mismanagement and that there was no option other than to use an independent agent to conduct a Forensic Audit. She then made a motion for a Forensic Audit which was hastily seconded by Nephew.

Commissioner Kinzler, still perhaps smarting from the ramifications he received by those two after the October 27 Meeting where they walked out and he stated in defense of them: “Leaving a stunned majority, President Minogue lamented about the fractured Board and asked Commissioner Kinzler, their former running mate to speak with Creech and Nephew. Concerning their actions Kinzler responded “Sometimes I cringe, but you have to realize, some people have a different filter than others.” He further remarked “Because I have talked to them about their delivery, and I’ve talked to them about things that you have to find the positives and that you can’t just continually punch and punch and punch. Sometimes you have to step back and try to come to a consensus, so I understand your frustration and I understand what you’ve seen.”

In any event Kinzler went out of his way to condemn Earthwerks as well which is owned by fellow Glen Ellyn resident Dan Davies. This is the second time Kinzler has publicly attacked Earthwerks since becoming a Commissioner. The last time was at the May 19 Regular Board Meeting, please refer to The Glen Ellyn Park Bench article, Flooded Fields Reign Over Park Board Meeting.

Commissioner Ed Hess commented on the frightening allegations made by the 3. He stated that the cost of Ackerman was $125 a square foot, that other Park Districts are getting quotes from $250-300 per square foot. He stated that these were the decisions of previous Boards. He also remarked that this was accomplished without a tax increase. In an alarming display by Kinzler exhibiting that an elected official and a DOCTOR appears to have no knowledge of the taxing body he represents, interrupted and said taxes were increased. Hess wanted to know how you conduct an audit on a facility that is still under construction. No one bothered to answer him. They didn’t answer because like all other Board Meetings, Creech, Kinzler and Nephew do not appear to interact with their fellow Board members or with Staff. They instead appear to preach, condescend, proselytize and play to the audience and to whatever media outlets may be available to them.

Creech stated that Staff violated Board policy and approved Change Orders over $20,000 without Board approval. In yet another futile attempt to explain to Creech what happened, Park District Legal Counsel Nicole Karas explained that Change Orders were lumped together and that is a common occurrence during the construction process. Furthermore Counselor Karas stated that under the law you can only have a Change Order if it is; a) germane, b) necessary, and c) in the best interest of the Park District. Karas stated that the Change Orders met all 3 stipulations. Creech still wanted to have extra Board Meetings, in Executive Director Cory Atwell’s office with her 5 and 3 year old kids preset to approve. This, without any regard to how many different ways her suggested little impromptu meetings could jeopardize the Glen Ellyn Park District by flagrantly violating the Illinois Open Meetings Act.

Kinzler was especially miffed about the itemized bills for add-ons, especially the Port a Pottys at Ackerman while Nephew stated her extreme disappointment with Staff and the Change Orders. She reminded all though that the three ran on an issue of mistrust with the Director and Staff, while directly appearing to smirk at Board President Sandra Minogue, which would appear that Creech’s previous comments that she lost trust in them wholly untrue. In an incredulous moment which drew gasps of disbelief in the audience, Nephew actually claimed that they have tried to work with the Board but that Staff cannot make appropriate decisions.

Commissioner Ron Aubrey attempted to explain the construction process and the decisions previous Boards have made, but as with any other conversations with the three, it appeared to fall on deaf ears. Aubrey did comment that 11 years from now the Ackerman Sports and Fitness Center will be paid for. Resident Jim Markby commented that he was not asked if he wanted the building. The Referendum did ask all voters and 60% of his fellow residents responded in the affirmative. Resident Jeff Jourdan commented that, like the schools, he appreciates the value Ackerman will bring to the community.

Hess asked Nephew to reiterate the three new Commissioners position. Nephew again responded that they distrust the Board & Staff. Hess asked her why. Nephew vaguely mentioned something about things she heard from people in the community. With that concrete and decisive response Hess asked her if these were the same people in the community who complained about “Pet Projects” to her during the campaign. Nephew failed to respond.

Board President Minogue commented on the amount of reports Creech and Nephew ask for, and that as soon as some are done or almost done, there are numerous other requests. She commented on their disrespect to Staff and that it was appalling how they speak about Staff when Staff has done everything that has been asked of them. Minogue finally asked Nephew to wipe that little smirk off her face. At this point the Creech devotees from Citizens for Glen Ellyn Preservation grumbled and walked out while a woman in the back yelled at Minogue that Minogue has been picking on her all night, which remarkable since Minogue commented very little all evening except to run the meeting. The devotees exited at 9:10 PM.

Minogue commented that the three never took a moment to learn about how their Board works, that they came in with all the answers. Creech changed direction and reassured her that they just have philosophical differences. Creech did not tell us which philosopher recommends saying and doing thing to give the appearance of bullying Staff to quit and your fellow Commissioners to resign. However once Creech hoped on the philosophical differences bandwagon, Nephew and Kinzler echoed her.

The three voted against the 2010 Budget, which passed 4-3. Kinzler was still miffed about the cars while Creech complained about Parks Department cuts and that it was a safety issue. She failed to define any safety issues.

Executive Director Atwell presented information about the boiler at Spring Avenue Recreation Center (SARC) which failed after 50 + years. The emergency bid requires a Super Majority vote of the Board. In a surprise move by Creech, she commented that she did not have a problem with the bid and that staff did a good job of researching all of the options. The last complement after 7 months of meetings recalled how great her daughter’s ballet recitals were. In any event the motion to replace passed unanimously.

Park District Legal Counsel Steve Adams commented that Director Atwell did a great job in negotiating with WDSRA (Western DuPage Special Recreation Association) for a long-term lease at Ackerman. This negotiation involved nine separate taxing bodies. The audience present cheered loudly in a show of support for Director Atwell.

Commissioner Aubrey commended Superintendent of Recreation Kathleen Esposito for signing a three year lease agreement with Anima (formerly the Glen Ellyn Children’s Chorus) which was beneficial to both parties.

Hess commented on the fractured nature of the Board, that he would like to see them all work together and talk about these newly mentioned “philosophical” differences and that wounds were starting to open & that they should all try to heal them before they get worse. Hess recommended asking Ted Flickinger from the Illinois Association of Park Districts to come in and mediate. Dallman thought it was a great idea, Minogue and Aubrey nodded in agreement while Creech, Kinzler and Nephew appeared indifferent. The meeting adjourned at 10:34 PM

So, while others have what they refer to as “philosophical” differences but others refer to as bullying and trying to get Staff to quit and Commissioners to resign, this will no doubt play out into the new year. So, as others may very well be continuing to plot and plan to carry out these “philosophical” bullying differences there are those of us who will, instead Celebrate the Season with our loved ones; family, friends and community. Merry Christmas and Happy New Year to all.

The next Regular Board Meeting of the Glen Ellyn Park District is scheduled for Tuesday, January 19, 2010 at 7:00 PM. The meetings are held at the Spring Avenue Recreation Center (SARC) 185 Spring Avenue. As with all meetings, the public is invited and welcome to attend.

BUT THEY WERE NOT SCHEDULED TO DISCUSS THE BUDGET

The Workshop Meeting of the Glen Ellyn Park District Board of Commissioners was called to order at 7:02 PM on Tuesday, December 1.

Park District Naturalist Renae Frigo addressed the Board during Public Participation with an update on the Churchill Park restoration. The Glenbard West Rugby Team, several Scout Troops, St. Petronille students and a Glenbard West Ecology Class all contributed to the removal of over 1 ½ acres of invasive buckthorn this past year. Frigo added that approximately $1,000 in native seeds was donated by the St. Charles Park District to assist in the restoration project. District Naturalist Frigo was thanked by the Board and told by Commissioner Melissa Creech that she wants a program at Danby Park next year.

At 7:10 after Public Participation was over Thomas Waters arrived with Eric Peterson from Glen Ellyn Life. Although they were past Public Participation on the Agenda, Board President Sandra Minogue offered Waters an opportunity to address the Board.

A frequent participant at Board Meetings, this time Waters chose the opportunity to chastise the Board for expenditures and what he referred to as cost overruns at the Ackerman Sports Complex based on information he garnered from the internet.

Superintendent of Finance Laurie Woods asked Waters to define shortfall. She added that this is the result of a report that Creech asked for and is not able to acquire immediately due to Woods having to gather the information by hand going back to 2006, in addition to her other responsibilities. Woods further remarked that this was discussed at the November 17 Board Meeting and that Creech acknowledged at the time that this report would take some time to assemble.

In any event Waters asked if the Accounting Department would be handling this to which Woods replied that she is, and that she IS the accounting Department. Commissioner Ed Hess commented that as a Board the seven of them and the prior seven members before are constantly reviewing the Budget for Ackerman. The debate is over which parts belong to which budget and which fund. At this point, at approximately 7:15 PM Eric Peterson began to tape the meeting.

This led to a discussion of Change Orders for the Ackerman project. Superintendent of Parks Dave Scarmardo gave a report on the Ackerman Pay Request #13, which was in the Agenda. Commissioner Julia Nephew asked if all items on the Pay Request were for the amount bid on.

Scarmardo explained that the Pay Requests are for portions of the work completed, not for an entire bid amount. He further responded that PBS, Professional Building Services monitors the construction process and notifies the District with Change Orders when there is a change in a bid amount. Some items are omitted from the process. He explained that in the past the Board had approves additional expenditures up to $20,000 with the guidance of PBS given the fact that the Board meets twice a month and that without approving Change Orders can stop the construction process.

Commissioner Jay Kinzler, in more than one move during the meeting, showing that he was still fully on board with Team Creech, despite several past votes against Creech and Nephew, checked up on staff and called PBS to find out if staff was being truthful. In an extraordinarily thorough recap, Kinzler reported that in his conversation with PBS what he learned:

Kinzler asked PBS how Change Orders were handled. PBS stated that the Change Order is discussed with Staff and the Contractor. Then an estimate is given to Staff. The work continues or otherwise the project is at a standstill. Kinzler stated that PBS advised him that the screening were on the plans but not in the specifications which is not true. The screenings were omitted from both documents. The screening was done and Kinzler was miffed that it was done without his approval. The screenings were necessary as the athletic field could not be installed without these materials. Kinzler’s next complaint was that the EPDM vendor for the flashing cap. This too was omitted from the bid specifications but necessary. Part of this Change Order will be back charged to another contractor.

Board President Minogue asked Kinzler why he didn’t contact Director Atwell with his questions. Kinzler said he wasn’t whining or complaining, he just wanted more information right away. Creech commented that she was surprised that the Change Order was on the Agenda, and that her perception was that there were no other Change Orders.

Park District Legal Counsel Steve Adams offered that there seems to have been a disconnect with the reporting process, that these are valid concerns that need to be addressed. He further commented that in a construction project of this magnitude it is not uncommon to have anywhere from 3-6% of the total budget amount increased to due Change Orders. At this point an audience member in the vicinity of Thomas Waters was heard to mutter loudly: “Shut Up”. Coincidently, Thomas Waters stood up right after that utterance at 8:52 PM and exited the meeting.

Creech demanded to know who is culpable and what are the legal options for the loss to the Park District and the residents. Adams replied those are fair questions but the Court will ask what are the damages. In theory you did not receive what you asked for but these were several inches thick of documents, bids, surveys, permits and contracts. Yes, you have errors, but these are errors without real injury. You did not overpay, it is the difference between paying now and paying before. Paying now is known as betterment of the facility and the Courts will not award you for that. You cannot prove damages for the error.

Commissioner Julia Nephew asked what PBS’s role in the Ackerman project was. Counselor Adams explained that they monitor and oversee the construction process. Nephew proceeded to ask if PBS was on schedule with the construction at Ackerman. Adams again informed her that PBS is not the construction company; they oversee the many contractors working on this project.

Commissioner Bill Dallman thanked Kinzler and Creech for their diligence in questioning and learning the process. He also applauded Staff for their hard work and remarked that the Ackerman facility will withstand the test of time and make the community proud.

Moving along to the 2009 Tax Levy, Creech argued that she did not want to vote on this as she wanted more time to review the Budget. Superintendent Woods stated the deadline for filing the Levy with the County. Furthermore, Woods was directed by the Board to prepare the Tax Levy at the October 27 Regular Board Meeting for the December 1 Workshop Meeting. Counselor Adams reminded the Board that the Budget is not related to the Tax Levy. Commissioner Nephew asked if someone could please define the word consensus for her. The Board finally voted 7-0 to approve the Tax Levy.

Finance Superintendent Woods went on to define the Budget and Appropriations Ordinance. Commissioner Kinzler asked if this was the Budget. Woods explained that there is a Public Hearing on January 19, 2010 regarding the Budget. At this point Commissioner Creech demanded that the Board discuss the Budget. Commissioner Ron Aubrey explained that the Budget Ordinance was to be in compliance with the law and that that if they delay, they set back the public process. The Board voted 7-0 to approve the Budget and Appropriation Ordinance.

Commissioner Creech again demanded discussion of the Budget. As there were already (13) items on the Agenda for the Meeting Board President Minogue stated that the Budget was not on the Agenda, and that they had not planned on discussing the Budget at this Meeting, because well, it was not on the Agenda. The Board received the Board Packet with the Agenda on Wednesday, November 25. Commissioner Creech did not mention why she did not ask for a change in the Agenda to discuss the Budget prior this portion of the Meeting.

On Monday, November 30 Commissioner Kinzler sent an email with questions, comments and concerns about the Budget. When Creech was asked what she would like to discuss about the Budget Creech commented about Kinzler’s email. Board President Minogue remarked to Creech that Commissioner Kinzler was fully capable of asking the Board and Staff about his email on his own. Kinzler was asked if he wanted to discuss his email at that time, during Matters from Commissioners (one of the final Meeting Agenda items), or if he would like to meet with Director Atwell in the next day or two.

Kinzler replied that he knew his email from the day before was short notice but said he would like to discuss during Matters from Commissioners. During this point in the meeting, Kinzler proselytized in great detail ways the District could cut costs. Referencing cell phone company commercials offering unlimited minute plans and the like he asked if changing cell companies would provide greater savings. Superintendent Woods replied that the District, as a Government Agency utilizes a State Contract with Verizon. This contract allows changes to be made throughout the year, without penalty, unlike an individual plan which in many instances provides for steep penalties for changes made outside of a 2 years contract. This, Woods stated is a great benefit as their cell phone needs change throughout the season. More District employees require phones during the summer months and this plan better meets the District’s needs.

Nephew derisively asked why some employees carry Blackberry devices. Woods responded that this was to meet the needs of the Committees and was at their request. Soccer and baseball specifically asked for a higher level of communication with staff given their intense needs for fields and to communicate changes or conditions of the many fields they require.

Superintendent Scarmardo commented that the Parks Department previously used radios with an antenna on MSRC. The reception was poor and communication improved greatly with the use of cell phones. Now with the FCC (Federal Communication Commission) Sunset Clause on analog radios changing to digital as of February 18, 2008, the cost to comply with the FCC and the new technology would be cost prohibitive.

Commissioner Kinzler proceeded to demand to know why the District provides vehicles for Senior Staff Members. Kinzler contacted the Wheaton, Lombard and Hinsdale Park Districts and responded that these three Park Districts do not provide vehicles for staff & therefore the Glen Ellyn Park District should not either. Please read the article provided in The Glen Ellyn Park Bench: SENIOR STAFF VEHICLES NOT AS UNCOMMON AS YOU’D THINK THEY ARE. This provides a list of over 40 Park Districts and their Vehicle Staff Policies. Kinzler responded that there needs to be more cost cutting or well, he’s just not going to vote for the budget.

Board President Minogue suggested that the Board use caution with regard to micromanaging. She reminded some of the Board that some of these policies were in place before the Senior Staff members were even employed with the Glen Ellyn Park District.

Commissioner Ed Hess commented that the Board’s role is to set policy and approve expenditures. He reminded the Board that to micromanage at that level is not what the Board is here for. He further remarked that when Commissioners request copious amounts of reports and data, and when these numerous requests interfere with the day to day operations of the Park District Staff than, at some point the Board may have to decide what is worthwhile. Especially given the cost in man hours and staffing these requests may take.

Commissioner Creech responded that she was concerned about cuts in the parks budget. Her concerns were that garbage would not be being picked up, grass would not be mowed, and fields would not be striped for sports. Creech offered that under no circumstances should services be cut from the Budget, yet she did not provide any clear alternatives despite Superintendent Scarmardo’s earlier comments that these services would be reduced, monitored carefully and brought to the Board if any changes were required.

Commissioner Hess reminded the Board that Board Elections were forthcoming in January. The Meeting adjourned at 9:43 PM.

The next Regular Board Meeting of the Glen Ellyn Park District is scheduled for Tuesday, December 15 at 7:00 PM. The meetings are held at the Spring Avenue Recreation Center (SARC) 185 Spring Avenue. As with all meetings, the public is invited and welcome to attend.

SENIOR STAFF VEHICLES NOT AS UNCOMMON AS YOU’D THINK THEY ARE

At the December 1 Workshop Meeting of the Glen Ellyn Park District Board of Commissioners, Commissioner Jay Kinzler offered suggestions for cutting costs. Kinzler contacted the Hinsdale, Lombard and Wheaton Park Districts and reported back that they do not offer vehicles for their Senior Executives.

Glen Ellyn Park District Executive Director Cory Atwell and Superintendent of Parks Dave Scarmardo remarked that the policy was in place when they were hired: 16 years and 11 years ago respectively.

Superintendent of Finance Laurie Woods offered information from a survey she conducted from 41 other Park Districts in Illinois, and the Forest Preserve District of DuPage County. Woods offered that it is not unique that the Glen Ellyn Park District offer vehicles for Senior Staff. A FOI (Freedom of Information Act) request was filed by the Glen Ellyn Park Bench with the Glen Ellyn Park District for the Superintendent Woods Vehicle Survey. The Vehicle Survey is as follows:

Questions that were asked in the 11-07-2009 survey:

1. What positions in your organization gets cars?
2. Are they taxed for it as a benefit for personal use?
3. If they do not get a company car, do they get a car allowance?

• Woodridge Park District
1. Parks Superintendent, Landscape Architect, Facilities Manager, and in the summer Aquatics Maintenance Supervisor
2. Yes everyone is taxed
3. Everyone else is encouraged to take a company vehicle for around town driving but reimbursed for their personal vehicle is necessary

• Vernon Hills Park District
1. Executive Director and Superintendent of Parks
2. Yes
3. No allowances, only mileage reimbursement for travel/training etc.

• Streamwood Park District
1. No one, we do not have a “company car.” All we have is vehicles for our maintenance crew
2. N/A
3. Currently there is a freeze on mileage reimbursement. In addition, there are only two people who currently receive a car allowance: Director (In his contract) and the Superintendent of Recreation

• WDSRA
1. Superintendent of Recreation
2. Yes
3. Executive Director has a salary adjustment to compensate for not having a company vehicle

• Medinah Park District
1. The Director receives a car
2. He is taxed for it at the end of the year
3. Superintendent receives an allowance each month; he is also taxed at the end of the year. The person who does the banking gets reimbursed but it is not that much

• Skokie Park District
1. Director, Superintendent of Recreation, Superintendent of Facilities/Parks
2. Taxed for personal use
3. No Response

• Darien Park District
1. The Executive Director
2. Is claimed on taxes
3. The rest receive mileage if they use there own cars for company business, there is a fleet of trucks and a van that can be used during the day for business purposes

• Glenview Park District
1. Executive Director and 4 Division Superintendents
2. Yes
3. No Response

• Urbana Park District
1. Superintendent of Operations
2. Yes, for personal miles used…. Goes on paycheck
3. Yes, Executive Director and Superintendent of Recreation receive a car allowance. Is a taxable benefit, also IMRF wages

• Mundelein Park District
1. Superintendent of Parks, Superintendent of Golf Course
2. Everyone is taxed
3. The Director is given $7,000 annual car allowance

• Tinley Park – Park District
1. Director
2. Pays 40% of the annual miles driven multiplied by the IRS mileage rate
3. No Response

• Northbrook Park District
1. Three Directors (Division Heads) and the Executive Director
2. Yes
3. No allowances, actual mileage reimbursement for all staff that use their personal car for business

• Deerfield Park District
1. Executive Director, Director of Park Services, Director of Leisure Services
2. Yes, using IRS lease value method
3. No car allowances, other staff can submit reimbursement on a per mile basis

• Naperville Park District
1. None
2. No Response
3. Yes (applies to Executive Director only)

• Morton Grove Park District
1. Director only
2. Tax on personal usage
3. No Response

• Wheeling Park District
1. No
2. No
3. No

• St. Charles Park District
1. Superintendent of Parks and Superintendent of Recreation
2. It is added to their income and they pay tax on it
3. The Director got an increase in pay for not taking a car, the two that get cars get no reimbursement, and they can fill up with gas at the district. Anyone else that uses their own car for business can get reimbursed per the federal rate

• Forest Preserve District of DuPage County
1. Law enforcement personnel take their squads home
2. Law Enforcement are exempt from taxation
3. The Executive Director gets a car allowance and is taxed for it

• Des Plaines Park District
1. Executive Director, Superintendent of Finance, Superintendent of Recreation
2. It is taxed as a non-cash benefit

• Huntley Park District
1. The Executive Director has a company car
2. His W-2 is adjusted for it
3. The golf course has a company car, the Superintendent takes it home and also has his W-2 adjusted for this use.

• Batavia Park District
1. None.
2. No Response
3. The Director gets a car allowance, which goes through payroll

• Downers Grove Park District
1. Administrator, Director of Parks, Director of Recreation
2. Yes
3. Parks Foreman has a vehicle to take home but no personal use. Others use pool vehicles or receive the IRS mileage reimbursement for work use

• Park District of Highland Park
1. No company Cars
2. Director and Department Heads receive allowance and is taxed
3. All other staff receives mileage reimbursement at IRS rate

• Arlington Heights Park District
1. Executive Director, Directors
2. Yes
3. Business use of personal vehicle qualifies for mileage reimbursement (must have proof of insurance on file)

• Buffalo Grove Park District
1. Executive Director, Deputy Director, Superintendent of Parks, and the Risk Manager
2. They are taxed each paycheck on their personal use of the car
3. They do provide a car allowance to about 8 others they provide details of there usage to the district

• Prospect Heights Park District
1. Such a small Park District no one has a company car
2. No Response
3. There are park district vehicles that can be used for park district purposes during the work day

• River Forest Park District
1. No Response
2. Yes it is taxed
3. The Executive Director gets a car allowance it’s $4,200 year

• Rolling Meadows Park District
1. Superintendent of Parks
2. Yes
3. 2 employees get a car allowance, Superintendent of Recreation and the Executive Director

• Northfield Park District
1. The Executive Director
2. None of the benefits are taxed
3. The Executive Director and the Superintendent of Recreation get a car allowance

• Crystal Lake Park District
1. No Response
2. No Response
3. The Director is the only employee with a car allowance and it is $7,200 a year

• River Trails Park District
1. No one gets a company car
2. No Response
3. No Response

• New Lenox Park District
1. None
2. N/A
3. Just the Director, he is paid through payroll and yes taxes are taken out

• Carol Stream Park District
1. The Executive Director, Director of Parks and Facilities, Director of Recreation
2. Yes, they will be starting this year. They are currently working on how to handle this
3. The Director of Marketing Services receives a $590 annual car allowance. In previous years this was processed through A/P. Starting in 2010, it will be handled through payroll so that it will be taxed

• Bensenville Park District
1. None
2. N/A
3. Only the Director receives a car allowance

• Addison Park District
1. Executive Director and Superintendent of Parks
2. Yes, added to W-2 each year
3. Other Superintendents and Department Heads and most Supervisors receive a monthly stipend of $80 (reviewed each time the IRS updates the allowable mileage reimbursement rate)

• Winfield Park District
1. None
2. No Response
3. Provide mileage at the current rate

• Wheaton Park District
1. Executive Director receives a car
2. The Director is taxed
3. All other staff receives mileage reimbursement

• Bloomingdale Park District
1. The Director and Superintendent of Parks receives a car
2. They are not taxed
3. All other staff receives mileage reimbursement

• Lombard Park District
1. Director receives a car allowance of $500 a month
2. The Director is taxed
3. All other staff receives mileage reimbursement

• Elk Grove Park District
1. Director of Parks, Superintendent of Golf
2. No Tax
3. Executive Director receives a $500 car allowance, the Superintendent of Recreation and the Superintendent receive $100 month for car expenses

• Elmhurst Park District
1. No cars are going home, but 3 employees are allowed to go to the Park District gas pump and fill their cars up
2. They are taxed
3. All other employees receive mileage reimbursement

• Hoffman Estates
1. 6 Division Heads receive cars and they take them home
2. They are taxed for it
3. All other employees receive mileage reimbursement

The next Regular Board Meeting of the Glen Ellyn Park District is scheduled for Tuesday, December 15 at 7:00 P.M. The meetings are held at the Spring Avenue Recreation Center (SARC) 185 Spring Avenue. As with all meetings, the public is invited and welcome to attend.

BOARD REACHES 5-2 CONSENSUS ON WHITE SOX ACADEMY

The November 17 Regular Board Meeting of the Glen Ellyn Park District Board of Commissioners was called to order at 7:00 PM. Unlike the October 27 meeting the tone was considerably more subdued. During Public Participation Mr. Thomas Waters was greeted by Board President Sandra Minogue, who asked if he would like to address the Board – Mr. Waters ignored her.

During the Consent Agenda discussion Commissioners Melissa Creech and Julia Nephew addressed their concerns with data contained in the Minutes. Nephew stated that they do not want to keep any secrets from the Public. Park District Legal Counsel Steve Adams assured them that they are not hiding anything and that the Minutes, the Agenda and Board Packets were well within the guidelines of the Illinois Open Meetings Act and have always been available to the public.

The ROCLAB Resolution – Chicago Bulls Sox Academy was brought back to the table after changes were made following discussion at the October 27 meeting. The entire Resolution can be located on Pages 18-48 of the November 17 Board Packet on the Glen Ellyn Park District website or by following this link: http://gepark.org/assets/PDFs/Board%20Packets/BrdPkt111709.pdf.

Some key points in the Chicago Bulls Sox Academy Resolution for the Ackerman Sports Complex are as follows:

The term of this License shall begin on a mutually agreed upon date no sooner than the first date the Baseball Area is available for use by the public (the ”Commencement Date") and end on April 30, 2013. The period from the Commencement Date through April 30, 2010 shall be referred to as the "Short License Year" and from each May 1 thereafter to the following April 30, shall each be deemed a” License Year" and particular License Years referenced by the calendar year in which the beginning date falls. For example, the License Year May 1, 2010 through April 30, 2011shall be the "2010 License Year".

This revenue is broken down into four categories; a yearly rental/lease, additional revenue from exceeding a minimum number of lessons, Park District rentals of basketball courts and turf area, and branding assumptions.

* $20,000 / year rental
* Additional $12,000 by exceeding minimum lessons
* $16,000 - $20,000 in additional rentals throughout the year
* $7,625 in assumptions based on additional, memberships and rentals through traffic within the facility due to White Sox programming

Furthermore, the District has been working with the Chicago Bulls Sox Academy staff to come up with an agreement for "Park District" batting cage time. The idea is to have one night during the week with a 2-hour block of time each night for the Park District to program for its residents. Instead of renting this time from the White Sox Academy, staff would trade the time used in exchange for the White-Sox rental fee for 1/2 of the turf area which equals $100.

During this cage time, residents will have the opportunity to walk in and pay the Park District for a half hour of usage. Scheduling for this cage time will be determined by interest level and possibly a call ahead reservation system or on a first come first served basis. By having the ability to offer this time to the residents of Glen Ellyn as well as charge a nominal fee, the Park District will be able to maintain the revenue when cage time is exchanged with turf time while still providing a greatly discounted service for Park District residents only.

Assistant Recreation Superintendent Dan Kroger was on hand to answer any questions and provide additional information. Commissioner Jay Kinzler asked if the Friday/Saturday timeframe that belongs to the Park District could be given back to the Chicago Bulls Sox Academy if the Park District does not use it. Executive Director Cory Atwell remarked that they will rent that time back from the District in a minute.

Commissioner Ron Aubrey commented that he was happy with the changes made in the agreement. Since some of the changes were due to Commissioner Creech’s complaints, Aubrey mentioned to Creech if she wasn’t happy with these changes, to speak up and address them. Creech did not respond.

Director Atwell offered that Mr. Kroger will be providing a monthly summary from Chicago Bulls Sox Academy. Creech than stated her opposition to the WSA Resolution. Counselor Adams reminded her that the life expectancy of the Building (50 years or longer) far exceeds that of this lease, possibly 6-9 years.

A motion made by Commissioner Ed Hess and seconded by Commissioner Bill Dallman to approve the White Sox Academy/ROCLAB Resolution. With that the Board voted 5-2 in favor of the Resolution. In another split with his former running mates, Commissioner Kinzler voted with the majority, leaving only Creech and Nephew opposed.

The 2010 Budget was reviewed in detail. Capital Funds were presented by Superintendent of Finance Laurie Woods. There was considerable discussion of bonds, types of bonds, funds and fund limits. Superintendent Woods was also appointed as Board Secretary; she will be replacing Jeanine Sesto who recently retired.

Superintendent of Recreation presented the Recreation Fund budget with a breakdown by facility: SARC, MSRC, Sunset, Maryknoll and the Boathouse. The Ackerman Sports Complex preliminary budget was presented in detail over the summer. The 2010 Budget will be voted on at the December 15 Regular Board Meeting.

The Meeting adjourned for Executive Session at 10:02 PM with all 7 Commissioners still in attendance.

NEPHEW CREECH WALKOUT STUNS BOARD

The Regular Board Meeting of the Glen Ellyn Park District Board of Commissioners was called to order at 7:00PM to a rather full audience. Board President Sandra Minogue requested the Agenda Item, Budget Review - Recreation Fund be taken from the Agenda and placed on that of the November 17 Meeting. At that, Commissioner Julia Nephew insisted on a Special Meeting for Budget Review on Tuesday, November 2. Commissioner Nephew asked if another Commissioner wanted the meeting to which Commissioner Creech, in a well rehearsed response agreed.

Park District Executive Director Cory Atwell remarked there needs to be a quorum in accordance with the Illinois Open Meetings Act. Commissioner Nephew argued but Park District Legal Counsel Nicole Karas interjected and informed Creech & Nephew of the Act.

Regarding the Consent Agenda and Pay Request #11 for the Ackerman Sports Complex totaling $720,868.93, Commissioner Creech demanded a cost breakdown for all money spent to date from the point of the 2006 Referendum from Superintendent of Parks Dave Scarmardo. Commissioner Creech never explained why she did not request this information from Scarmardo before the meeting so that the information would be available for her.

Commissioner Bill Dallman reminded Creech that delaying the Pay Request would delay payment to contractors who have already completed work they bid on; could possibly create a hardship for these vendors, some of whom reside in Glen Ellyn, and it could hamper the Glen Ellyn Park District's ability to receive bids from competent contractors in the future if receiving payment becomes an issue. Commissioner Creech relented and the Consent Agenda passed 7-0.

After careful consideration the Anima Singers rental request is still unfinished business as Superintendent of Recreation Kathleen Esposito and Anima Executive Director Priscilla Smith will be meeting to sort out a long term agreement beneficial to both parties.

The ROCLAB Resolution (White Sox Academy) proposal was put on hold after Commissioner Creech had a problem with the wording in Section 7, Paragraph G: “For each hour that the Park District uses the baseball area it shall pay ROCLAB a rental fee equivalent to one hour of time on ½ of a soccer field on the Turf Area”. In reality it is just an exchange of space between both parties. The wording will be changed to reflect trading the batting cages for use of the soccer field. No funds will be exchanged.

After a lengthy discussion the White Sox Academy proposal was put on hold. With a planned Holiday opening of the Ackerman Sports Complex many are beginning to question why this has not been approved yet. With an expected $55,000 to $60,000 a year in added revenue to ASC this is a proposal anticipated by many in the community.

As Commissioner Dallman read the proposed Resolution between District 87 and the Glen Ellyn Park District, Mr. Thomas Waters demanded a Point of Order and began to speak again in opposition to Artificial Turf. Mr. Waters previously spoke at the September 21 Board Meeting. On August 26, Mr. Waters read a letter from his friend John Huston, opposing Turf.

In any event, Mr. Waters stated his continued opposition to turf and mentioned that Executive Director Cory Atwell did not inform him of the Park District’s proposal with District 87. This in spite of the Turf Proposal being mentioned in Park District Agendas, Board Minutes, Board Packets, information contained in 2 blogs dedicated to the Glen Ellyn Park District as well as coverage in GlenEllynLife.com.

Mrs. Waters also spoke in opposition to Turf including dire warnings of severe illnesses and deaths of children who have played and practiced on turf, impending pollution from run-off in Lake Ellyn and Perry’s Pond, and future lawsuits. Mrs. Waters did not provide any specific studies or have any data to back up her claims.

According to Thomas Waters, Director Atwell was supposed to inform him personally of any changes to the Park District policy regarding turf. However, in reviewing the Glen Ellyn Park Bench notes from the July 21 Board Meeting:

”During Public Participation, members of the community were present to voice their concern over the Park District’s potential financial support for artificial turf at Memorial Field. John Huston asked Executive Director Cory Atwell if opponents of turf would have an opportunity to meet with staff since the Glenbard West Booster Club and Gain Ground had met with staff. Director Atwell informed Mr. Huston that staff would meet with Mr. Huston and other concerned citizens. Commissioner Julia Nephew interjected that Mr. Huston was to email her if his calls to the Park District to schedule a meeting were not returned.”

Although it was Mr. Huston and not Mr. Waters who requested to be notified (and he was) that did not hamper Commissioner Nephew from badgering Director Cory Atwell over this imagined oversight. In an awkward exchange, it became apparent that Commissioner Nephew was not even sure what she was arguing about, as she mistakenly referred to Thomas Waters as Mr. John Huston. The Resolution for an Intergovernmental Agreement between the Park District and District 87 passed 7-0.

Mike Formento, District 4 Forest Preserve District Commissioner and former Glen Ellyn Village President was present for the Resolution for Intergovernmental Agreement between the Forest Preserve and the Park District. In 2001 both parties entered into an agreement regarding 9 acres of Preserve Property at Maryknoll. This agreement finalizes the Park District purchase of that property. The Resolution passed 7-0.

By the way, Eric Bergman, husband of Commissioner Nephew filed petitions with the DuPage Election Commission on October 26. Bergman is seeking the Democrat Party nomination for District 4 Commissioner of the Forest Preserve District. He may be challenging incumbent Mike Formento in the November 2010 General Election.

The Board Meeting was packed with Platform Tennis players from ages 6 to 64 as they presented a proposal to formulate a study regarding the feasibility of a Warming Hut at the platform tennis courts at Maryknoll Park. Ryan Snyder introduced everyone, including Platform Tennis Midwest President Bill Bryan. Glen Ellyn residents and Nationally Ranked Champions Nancy O’Sullivan and Marty Engels also discussed Platform Tennis and the need for a warming hut. They will be meeting with Staff and making another presentation to the Board in the near future.

Director Atwell announced that this was to be Board Secretary Jeanine Sesto’s last meeting. Jeanine has served the Park District for 25 years and she is retiring. Everyone thanked Jeanine for all of her hard work, and they wished her all the best.

Superintendent of Finance Laurie Woods gave a presentation about the Tax Levy, which has to be on display at the Spring Avenue Recreation Center and the Main Street Recreation Center for 30 days.

The Meeting adjourned at 9:44 PM for Executive Session and re-adjourned at 10:23 PM for Open Session to read Resolution 09-08, the ERI Early Retirement Resolution. At that time Commissioner Ed Hess remarked “I manage a sales group of 20 salesmen, along with other sales managers in a sales group. I would never call out another manager and call him basically a liar in front of my sales group. I would handle it more discreetly, find out what the real situation is, being as there is a debate and there is perhaps other information that I don’t know about.

So, before I would put my neck on the line and be as ridiculous as to take a Senior Executive Director of our Park District that has been here for 16 years and embarrass him in front of the public, basically calling him a liar, I think is totally out of line and totally disrespectful to our staff and it seems to be the goal to do that and I just want to put it out there. I’m not going to debate it. I’m just making a statement; everybody can make their own decision on what they want to do.”

Board President Minogue replied, “I agree 100%. It’s not the first time, it’s happened before, there is no excuse.”

Commissioner Nephew interrupted “Is this a question of Board relations that should be in Executive Session?”

Minogue: “We are in Open Session.”

Nephew: “Why are you discussing this in Open Session?”

Minogue: “Why not? It happened in Open Session.”

Nephew: “It should happen in Executive Session”.

Minogue: “It happened in Open Session. We are discussing what happened in Open Session. Counselor, are we out of line?”

Park District Legal Counsel Nicole Karas: “No.”

Minogue: “Thank you. We are not out of line, you’re out of line”.

Nephew: “I don’t think I’m out of line”,

Minogue: “You are out of line. You’ve embarrassed our whole Board tonight. You’ve embarrassed everybody sitting up here. To sit there and challenge the Director and actually, basically call him a liar in front of all of those residents. How could you possibly believe that you have the right to do that?”

Nephew: “So, you’re telling a resident that he was a liar?”

Minogue: “No, we did not say that. We said that what you did, to embarrass the Executive Director of the Park District. You are sitting here as a Commissioner. People that come here say a lot of things”.

Commissioner Creech stands up, gather her things loudly:

Minogue (looking at Creech): “Excuse me?”

Nephew: “I think I’m leaving because this is completely inappropriate”.

Minogue: “You’re inappropriate; you’re both inappropriate because you are both basically disrespectful”.

Nephew: “There have been lies by the Executive Director in the past. We have been lied to by the Executive Director in the past.” Nephew did not provide any data to back up her accusations, and she and Commissioner Creech exited the meeting at 10:34 PM.

Leaving a stunned majority, President Minogue lamented about the fractured Board and asked Commissioner Kinzler, their former running mate to speak with Creech and Nephew. Concerning their actions Kinzler responded “Sometimes I cringe, but you have to realize, some people have a different filter than others.” He further remarked “Because I have talked to them about their delivery, and I’ve talked to them about things that you have to find the positives and that you can’t just continually punch and punch and punch. Sometimes you have to step back and try to come to a consensus, so I understand your frustration and I understand what you’ve seen.”

After further discussion the remaining Board adjourned at 10:54 PM.

An FOI (Freedom of Information Act) request was filed by the Glen Ellyn Park Bench with the Glen Ellyn Park District for the audio recording made by the Park District of this meeting. A transcript was made from the Turf portion and the statements before, during and after the Creech, Nephew walkout in order to verify the accuracy of statements made by Staff and Commissioners during those portions of the meeting.

THE TURF TALK TRANSCRIPT

An FOI (Freedom of Information Act) request was filed by the Glen Ellyn Park Bench with the Glen Ellyn Park District for the audio recording made by the Park District of this meeting. A transcript was made from the Turf portion and the statements before, during and after the Creech, Nephew walkout in order to verify the accuracy of statements made by Staff and Commissioners during those portions of the meeting.


Atwell: “Resolution 90-07 which directs staff and counsel to enter into an agreement with Glenbard West on Turf.”

Dallman: “So, are you just looking for a motion for this Resolution?”

Atwell: “Correct. That’s what we are asking for. We cannot enter into an agreement. We do not have an agreement; we are just trying to move forward.”

Dallman: “Ok. Than I make a motion to approve Resolution 09-07. Resolution regarding Park District contribution to District 87 installation of artificial turf at Memorial Field portion of Glenbard West High School site.”

From Audience: “Point of Order.”

Hess: “2nd.”

Minogue: “We have a second.”

From Audience: “May I make a public comment? Thomas Water, *&* G$%# Avenue, I am a 24 years resident of Glen Ellyn. Several month ago I, John Huston who lives on L&^# Street in Glen Ellyn and Mary Ellen Wexler met with Mr. Atwell and I believe Kathleen Esposito to discuss the turf issue. At that time we were told that there were no plans to enter into an agreement with District 87. We were told that staff felt it was not economically justified, or justifiable given the amount of time that District 87 would allot to the Park District for the funds to be expended. Um and several representations were made but I think those were the most important. Um, I requested Mr. Atwell and Ms. Esposito to call me in the event that things changed or they decided to have further discussions regarding the turfing issue and I was assured that they would.

“Unfortunately I did not receive a call in that regard. Um, I believe the expenditure, especially with the cost overruns at Ackerman at this point that $20,000 expenditure a year, while it may seem minimal over an 8 year period is significant. And I think the Park District should consider that you’re getting into bed with a project that is going to cost more in the future because this turf has to be replaced every 8 years, at considerable expense.

“I don’t know how much research you’ve done into the replacement costs are going to be but I think that’s something the Park District should look into before going ahead with an agreement with District 87. I also think your funds could be better spent if you utilized them for Park District projects where you know benefits than a part time usage of Memorial Field on I guess it was Sundays or weekends, some portion of Sundays or weekends. I haven’t seen the actual proposal , um, it doesn’t seem to me that that ‘s worth $20,00 a year and I would ask that the Board table this for further consideration and look into the matter in more detail. Thank you very much.”

Kinzler comments.

Thomas Waters: “Mr. Kinzler, I think one of the things you should consider in that regard with respect to the amount of usage you can get out of this field is that during the summertime those fields all have an ambient temperature of about 40 degrees warmer than the surrounding fields, or places with real grass. So on an 80 degree day you can have a 120 degree temperature out there which are unplayable and unsafe for children.

“I don’t have kids. But I don’t want them going out there and passing out from heat exhaustion or you know, god forbid, something worse. There have been incidents, where um children have been hospitalized and I read of one death actually that occurred on a turf field and I think that is something the Board should consider because you can’t utilize or you may not be able to utilize it as much as you may expect to, in reality.

“So, I do think this, I think that the Board should get a good bang for its buck. I want to see your dollars well spent and I think that the Board is very conscious of that an d I am very pleased tonight at the detail that the Commissioners have gone into with respect to expenditures but this one merits a closer look and that you should really consider some of the advantages and disadvantages of going into this partnership. Thank you very much.”

Mrs. Waters Comments.

Minogue: “We have a Motion and a Second. Roll call please.”

Nephew: “Before we continue with the vote I’m concerned that staff had promised residents to be contacted when this was discussed. We also received a memo in a packet saying that they were contacted. So, that’s a major concern to me that they’re telling us they were contacted they were not. Because they wanted to take part in these discussions earlier.”

Atwell: “Mr. Huston was contacted. Mr. Huston was asked to be contacted he brought a letter to us and he was sent a letter and it was in your Board Packet.”

Nephew: “And Mr. Waters?”

Atwell: “I don’t know if Mr. Waters was or not. I just know Mr. Huston was because that is who gave us the letter.”

Nephew: “I heard that Mr. Huston was not contacted.”

Atwell: “Mr. Huston was contacted.”

Nephew: “By letter?”

Atwell: “By letter, yes. That was in your (Board) Packet.”

Nephew: “I did see a note saying he was contacted. I didn’t see…”

Atwell: “There was a letter.”

Nephew: “That’s not what I heard from Mr. Huston so I just hope we will be concerned about that in the future.”

The Board voted 7-0 to approve Resolution 09-07.

FITNESS BUFFS DISCUSS SAVING SARC WHILE OTHERS TALKED ABOUT TURF

The October 6 Workshop Meeting of the Glen Ellyn Park District Board of Commissioners was called to order at 7:00PM. During Public Participation, Spring Avenue Recreation Center (SARC) Fitness Members addressed the Board to convey their support for the SARC Fitness Center and to express their concerns about comments made by Commissioners Julia Nephew and Melissa Creech at the September 21 Board Meeting. They called for the closure of SARC upon the opening of the Ackerman Sports Complex (ASC) Fitness Center, despite a User Survey of the SARC Fitness Members relaying their overwhelming support of SARC. Pat Byrne expressed his support for the friendly, helpful staff and proximity to his home, Don Stuffelbeam wanted to know which Commissioners supported closing SARC and why, while Joan Masterson stated that she has been a member of SARC since its inception and expressed it is vital to her health.

Superintendent of Recreation Kathleen Esposito addressed the Bids for the Ackerman Sports Complex Fitness Center Flooring. During the Sealed Bid process, one company submitted a bid although several specifications were mailed to potential vendors or picked up at the Park District. Bid specifications can limit a supplier’s ability to submit a competitive bid. Staff stated they always strive to get numerous bids. Commissioner Jay Kinzler stated that moving forward, from now on he would like to see the Park District get more than one bid since this will help the Board determine competitive pricing. Commissioner Kinzler did not propose a plan on how to get more potential Glen Ellyn Park District vendors to solicit bids for future projects.

Regarding the School District 87 Proposal for Synthetic Turf at Memorial Field, the proposal for the Glen Ellyn Park District to fund $20,000 a year for 8 years by Intergovernmental Agreement was discussed. Dr. Michael Meissen, District 87 Superintendent and Sally Goggins from Gain Ground were present to answer any questions. The agreement would give the Glen Ellyn Park District use of Memorial Field on Saturdays from 3:00PM to 6:00PM and all day on Sundays during the school year, spring and fall. Memorial is already being used in the summer by the Park District for the Summer Camp Program. Funding would come from the Park District’s revenue from the co-sponsored summer camps each summer for the next 8 years.

Park District Executive Director Cory Atwell clarified that football could practice at Memorial but in accordance with the Bill George League, Memorial does not fit certain requirements such as stands or a press box. Soccer however, has informed the Director that they will take all of the time they can get on a turfed Memorial Field.

Brad Steinhilber, Travel Division Chair-Equipment T-uniforms for the Glen Ellyn Girls Softball Association (GEGSA) expressed his organizations support for artificial turf at Memorial Field as long as the infield is kept clay, especially since Memorial is vital to their program and they cannot give more time to District 87 at Ackerman. Mr. Steinhilber stated that GEGSA’s findings indicate that a turfed infield changes the nature of the game, makes it a different game and they would not support turf at Memorial if the infield were turfed. District Director Atwell agreed with GEGSA’s findings and promised to review the turf proposal to ensure GEGSA’s needs were met.

Commissioner Bill Dallman thanked Director Atwell and Superintendent Meissen for their efforts in negotiating this proposal, and remarked that they have been working on this for a long time to ensure all usage and availability was taken care of. Commissioner Ron Aubrey remarked that these negotiations started over 5 years ago, that the Park District has tried to advocate a mechanism for accountability of usage and that the proposal was tied to Summer Camp fees in order to make it budget neutral.

Don Pydo, former write-in candidate for the District 87 School Board asked the Park Board repeated rhetorical questions about funding the Turf Proposal for Memorial. Mr. Pydo argued where the money from the Summer Camp Program would have gone instead of the proposal to fund the Turf Proposal. District Counsel Steve Adams replied that there is not a specific way to answer those rhetorical questions.

Meanwhile John Huston questioned the aesthetics of the design. Mr. Huston wanted to know if a turfed Memorial would still look like a park or if it would be fenced and locked. Director Atwell assured John Huston that it would look like it does now, only turfed. Eric Peterson from Glen Ellyn Life echoed John Huston’s concerns regarding public access at Memorial. Mr. Peterson also informed the Park District about what he considers poor conditions of the tennis courts at Memorial. Director Atwell responded that Memorial Field is not a Glen Ellyn Park District property and is instead owned and operated by District 87. Sally Goggins responded however, that District 87 had their tennis courts at Memorial resurfaced the prior week.
The turf proposal for Memorial Field will be placed on the Consent Agenda for the October 27 Regular Board Meeting.

Priscilla Smith, Executive Director of Anima (formerly the Glen Ellyn Children’s Chorus) addressed the Board regarding their residency/non-residency status in regard to their room rental fees at the Main Street Recreation Center (MSRC). Staff will review prior agreements between both organizations and this was left as Unfinished Business.

Laurie Woods Superintendent of Finance & Personnel presented the proposed budget for Fiscal Year 2010. The budget can be found on the Glen Ellyn Park District website http://gepark.org/index.htm. The proposed budget can be found on pages 28-43 of the October 6 Workshop Meeting Board Packet or by following the following link: http://gepark.org/assets/PDFs/Board%20Packets/BrdPkt100609.pdf.

This Budget will be further discussed at the October 27 Regular Board, the November 3 Workshop and possibly the November 17 Regular Board Meetings. The Budget will be voted on by the Board at the November 17 Regular Board Meeting. Superintendent Woods informed the Board that Staff has cut the budget by 5% due to a decrease in the property tax levy. Since some funds are more static and cannot fluctuate easily the Parks Department has a proposed 18.6% cut.

Commissioner Nephew expressed concern over rumors she heard concerning recent Park District staff layoffs. She was informed that this was for seasonal part-time help and this is the time of year they are always laid off. Commissioner Nephew asked why the Board was not informed of the lay-offs and was told this is a condition of their employment, when hired as seasonal part-time help. Commissioner Nephew also expressed concern that a decrease in the Parks Budget could lead to unsightly and unkempt looking parks. Her concerns were echoed by Commissioner Creech. Commissioners Nephew and Creech did not offer alternative cuts to the budget at this time. This was the first meeting reviewing the 2010 Budget.

Superintendent of Parks Dave Scarmardo assured the Board that the Parks Department would be closely monitoring staffing, scheduling and maintenance projects in order to ensure that the proposed Parks Department cuts would not affect the aesthetic quality of the Parks.

After further Budget review, the meeting adjourned at 9:59 PM in order to go into Executive Session.

The next Regular Board Meeting of the Glen Ellyn Park District is scheduled for Tuesday, October 27 at 7:00 P.M. The meetings are held at the Spring Avenue Recreation Center (SARC) 185 Spring Avenue. As with all meetings, the public is invited and welcome to attend.

NEW COMMISSIONERS DISCUSS SHUTTERING SARC

The September 15 Board Meeting of the Glen Ellyn Park District Board of Commissioners began with Eleanor Saliamonas, Treasurer of Citizens for Glen Ellyn Preservation making several comments during Public Participation. Included in her comments were seeing the Lake Ellyn Boathouse preserved since she identified it as a CCC project (it was a WPA project), concern with the Park District building what she refers to as “mini theme parks”, and her opposition to the Park Districts proposal for artificial turf at Memorial Field. Park Board President Sandra Minogue mentioned that Turf was an Agenda item, would be discussed at length later on in the meeting as well and that it was District’s 87’s plan for artificial turf at Memorial Field – not the Park Districts.

In stating her opposition to artificial turf, Ms. Saliamonas mentioned that it is being removed from fields in New York because it is found to be cancer causing. While Ms. Saliamonas was addressing the Board Eric Peterson from Glen Ellyn Life walked in, sat in the second row and proceeded to set up a camera and tripod. Board President Minogue inquired: “Before we go any further, sir? May I ask what we’re doing, what you’re doing?” Mr. Peterson proceeded to introduce himself and state: “Sounds like there’s a lot of excitement here happening and I thought I would capture it on videotape for the rest of the community”.

Mr. John Waters also addressed the Board during Public Participation to state his continued opposition to artificial turf at Memorial Field. He remarked that the Ackerman Sports Complex looks fantastic and while he understands turf will be inside, he has no health and safety concerns with it there as it will be contained and temperature controlled. He concluded that the District would have fewer complaints from the community if the Park District put turf at Ackerman Park instead of contributing to the project at Glenbard West in return for field space. Mr. Waters concluded by asking the Board to spend their money wisely and he thought they had, to date.

In reference to the proposed agreement for the temporary construction & permanent easements between the District and Glenbard Wastewater Authority regarding the reconstruction of the St. Charles Road Pumping Station Facility within Ackerman Park; Superintendent of Parks Dave Scarmardo clarified his discussions with the Village about the specifics for removal and disposal of soil during this project. He requested the Board approve the agreement as the project was scheduled to begin in October. Commissioner Ed Hess had asked for the clarification earlier and was satisfied with the response. The Board moved to approve.

Regarding the District 87 proposal for synthetic turf at Memorial Field, Dr. Michael Meissen, Superintendent and Sally Goggins from Gain Ground were present to answer any questions. The proposal is for $20,000 a year for 8 years in exchange for use of Memorial Field on Saturdays from 3:00PM to 6:00PM and all day on Sundays during the school year, spring and fall. Memorial Field is already being used in the summer by the Park District for the Summer Camp Program. In lieu of using Capital Expenditures or tax dollars for this project, the Glen Ellyn Park District was asked by Superintendent Meissen to forgo their 15% of revenue from the co-sponsored summer camps each summer for the next 8 years.

Commissioner Julia Nephew requested clarification of the Districts role in the summer camps. Kathleen Esposito, Superintendent of Recreation explained the District’s role in the camps, the funding and marketing. Park District Executive Director Cory Atwell clarified that the concern for providing any financial assistance has always been cost to play and Director Atwell felt that this proposal was the best proposal so far between District 87 and the Park District. Commissioner Jay Kinzler requested financial clarification on the entire Turf project at District 87 and the Park District funding

In recognizing the strong emotions on both sides of the Turf issue, Commissioner Kinzler commented on the need for field space, and that the program participants who use the fields are pretty much in favor of it since turf is a lot safer than it used to be and he pointed out the injuries caused on natural fields with the hazards of holes, divots and cleat marks. Kinzler further remarked that the parents whose children use the fields support artificial turf, regardless of the arguments about Turf’s safety.

Commissioner Melissa Creech felt more information was needed on the District 87 Turf Proposal. Commissioner Creech specifically questioned the Park District partnership with D-87, access and if the agreement would spell out the hours. Creech asked if the cost was comparable to renting field space elsewhere and if the Park District should turf their own fields. She concluded that since the Summer Camp Revenue was a percentage, she had concerns with using those funds but also had concerns with using Capital Expenditures.

Commissioner Hess suggested looking at the numbers for the turf proposal differently. Hess asked the Board to consider the cost savings to the Park District by removing school programs out of the District and back to D-87 with Turf at Memorial Field. The $20,000 over 8 years may actually represent a savings to the Park District. He concluded this could be a wonderful addition for the community and Glenbard West.

Commissioner Ron Aubrey reminded the Board that they have spent a lot of time getting to this point and that there have been a lot of complaints but not a better solution. Aubrey further remarked that the proposal breaks down to $83 an hour and that is cost effective. Commissioner Hess asked for a consensus of the Board and if they should even be pursuing the turf project. Commissioners Jay Kinzler, Ron Aubrey, Ed Hess, and Board President Sandra Minogue all supported moving forward with this proposal, Commissioner Melissa Creech wants more information and Commissioner Julia Nephew was undecided.

Commissioner Kinzler previously requested a Usage Survey at the Spring Avenue Recreation Fitness Center (SARC). The results indicate that 1 person would drop their SARC membership for Ackerman Sports Complex (ASC), 47 would stay at SARC and not move to ASC and 8 were undecided. 36 would retain their membership at SARC, 8 would jointly join ASC and 12 were undecided. In spite of the User Survey Commissioner Julia Nephew stated the District should phase out the SARC Fitness Center, and that they should move the equipment over to ASC for a cost savings. Board President Minogue stated that “…she is confident that staff will monitor usage. The people who want the SARC Fitness Center are part of the Park District community. The SARC Fitness Center is what that community wants and it meets their needs. We have a group that wants it. It is important (to them). We will leave it in staff’s hands for now.”

Commissioner Nephew continued to comment that the residents want them to make wise financial decisions. Commissioner Hess found these comments interesting and reiterated the communities support for the SARC Fitness Center. He reminded the Board that not all programs are funded by the program and of the District’s commitment to providing services to the community. He concluded that “… if all programs were black and red they would close a lot of programs and that the District is there to serve the entire community …not just the most popular. We serve a great purpose for great people in a great community.”

Commissioner Creech commented in looking at value for the community they could force the SARC members to join ASC in spite of the SARC member’s location in the community.

The Board voted unanimously to approve a $222,787.60 expenditure for the new Fitness Center equipment at the Ackerman Sports Complex.

The next Workshop Board Meeting of the Glen Ellyn Park District is scheduled for Tuesday, October 6 at 7:00 P.M. The meetings are held at the Spring Avenue Recreation Center (SARC) 185 Spring Avenue. As with all meetings, the public is invited and welcome to attend.

PRESERVATIONISTS PROTEST VIDEO VOTE

The Workshop Meeting of the Glen Ellyn Park District Board of Commissioners took place on Tuesday, September 1. Three members from Citizens for Glen Ellyn Preservation were in attendance and two spoke during Public Participation. Eleanor Saliamonas, Treasurer stated her concerns with the Ackerman Sports Complex. She said when it was proposed it was for the children because they needed the courts and fields. Her concerns are that it is huge and that people will need to pay fees to use or join. She further inquired as to how this will benefit the children of Glen Ellyn and asked how batting cages will benefit Glen Ellyn. Ms. Saliamonas concluded with her opposition to the Board’s vote concerning video taping Board meetings from the August 18 meeting and said she would gladly watch.

Chris Wilson, Past President of Citizens for Glen Ellyn Preservation stated she would like the meetings videotaped and told the Park Board that the Village does and has the meetings on the website and that she would really like to see this happen. Board President Sandra Minogue thanked them for their comments.

Dr. Nick Digrino and Dr. Dan Yoder presented the 2009 Community Survey from Western Illinois University. This entire survey will be placed on the District website: the 2005 Community survey already is: http://gepark.org/assets/PDFs/Public%20Documents/Fall2005SurveyResults.pdf

In summary, out of 7,000 households 1,164 were sampled with a 16.6% return rate. Accuracy is +/- 3%. 7 of 10 respondents were female, 43% had one or more child, 56% had a household income over $100,000 and the average years in residence were 19.1. 61% of the respondents recognized the District as a separate governmental agency while 30% realized that financial assistance is available for District programs.

The South East portion of the community had a 26% return rate for the survey, the South West 16%, North West 16%, North 16%, South 15% and the North East 11%.

In 2003 5.5% of the community used the Park District website while in 2009 that has grown to 49.7%. In response to tax dollars paid for services received 77% felt it was reasonable, 17% too high and 6% too low. 56% of the respondents felt that the parks contribute to their home value. 87% felt that the Park District contributes to their quality of life. During this economic downturn 27% said park visits will increase and 18% said their program usage will decrease. Several respondents submitted email addresses to receive Park District information.

Drs. Yoder and Digrino stated that while this survey captures the intelligence of a community in one way; it is not the only barometer. It was further recognized that the decision making process relies on a variety of tools and this is just one of them.

Regarding other Agenda items for this meeting a discussion took place regarding a proposed agreement for the temporary construction & permanent easements between the District and Glenbard Wastewater Authority regarding the reconstruction of the St. Charles Road Pumping Station Facility within Ackerman Park. Commissioner Ed Hess stated concerns with potential/possible environmental ramifications and directed Superintendent of Parks Dave Scarmardo to clarify with Glenbard and the Village specifics with removal and disposal of soil during this project.

Also on the Agenda was a request to change the Minutes of the July 21 Meeting. Commissioner Julia Nephew had requested a change to the minutes. District Counsel Steve Adams stated that the Illinois Statute requires that the Minutes reflect a summary of what was discussed with a record of motions made and votes taken. He further remarked that the Board Secretary Jeannine Sesto has done a remarkable job. Adams also commented that he has had this discussion with various Boards at the Glen Ellyn Park District over the years and that they have debated over making the Minutes a transcript or a summary. Adams said that making the Minutes a transcript was not a good use of staff resources. He stressed that the Minutes should not be a blow by blow recital of every issue, that the Minutes should have info about issues: what was proposed, motions, votes and key points of deliberation. Adams concluded that the Village of Glen Ellyn’s Minutes are a lot less detailed and suggested that be used as a barometer.

Commissioner Creech concluded that the changes requested in the July 21 Minutes could actually be deleted and they will be presented at the September 15 Meeting for the Board vote.

During Matters from Commissioners – Bill Dallman, Ed Hess, and Sandra Minogue congratulated Ron Aubrey for all of his efforts for making Madonnari a success. Commissioner Ron Aubrey related his experiences in researching the original owners of the Churchill Park property and so far his research has gone back to 1853.

Commissioner Jay Kinzler inquired about a usage survey at the Spring Avenue Fitness Center, Executive Director Cory Atwell explained it was being conducted this week and the results will be available at the September 15 Board Meeting.

The next Regular Board Meeting of the Glen Ellyn Park District is scheduled for Tuesday, September 15 at 7:00 P.M. The meetings are held at the Spring Avenue Recreation Center (SARC) 185 Spring Avenue. As with all meetings, the public is invited and welcome to attend.

THE GLEN ELLYN PARK DISTRICT BOARD RETREAT MEET

The Special “Retreat” Meeting of the Glen Ellyn Park District Board of Commissioners was held at the Lisle Hilton on Saturday, August 29. All Commissioners were in attendance along with Cory Atwell, Executive Director. The meeting was less formal, being held at a conference table and no voting was to take place. A large portion of this meeting was dedicated to the discussion of Capital Projects; both the 10 year history and a proposed Capital Plan.

The meeting began with the exciting news that Commissioner Julia Nephew and her husband Eric Bergman are expecting twins. Congratulations to the Nephew/Bergman household!

Commissioners Ron Aubrey, Bill Dallman, Ed Hess and Board President Sandra Minogue relayed their experiences on the Board and the challenges they have all faced at one time or another when the consensus of the Board did not agree with them and when a vote has not gone their way. They all explained how this has happened to all of them at one time or another but that they are a Board, and once a decision is made they have to stand together, work together and move forward.

In the spirit of boardsmanship and opening a dialog all were asked to discuss their reasons for running. Commissioners Dallman, Aubrey, Hess, Kinzler and President Minogue all explained their history of coaching and involvement with their children’s sporting activities while echoing a strong belief in community service and giving back to the community. Commissioner Melissa Creech said everyone knows why Jay, Julia and she ran. Commissioner Nephew wants her Park District to be stronger and more responsive to the community with transparency & fiscal responsibility as in their campaign.

Touching on a history of projects, Board President Minogue expressed pride in the District’s vision – at how they do not look at programs and facilities for just now, but how they look at what is going to happen; at what they have done and what has been accomplished. Dallman recalled the debate concerning the Maryknoll acquisition and whether that was even going to happen.

Commissioner Nephew wants to see more emphasis on acquiring open space and commented on the 2005 District survey which states that the #1 priority (63%) of the residents is land acquisition. Nephew is concerned that there is too much emphasis on facilities and not open space.

Commissioner Hess asked Nephew “Where is the open space? We are more alike than you think in that we all like open space. Maryknoll was going to be housing, that was the last big parcel in Glen Ellyn and the Board at the time knew they would never have that opportunity again.” Hess also commented that they need facilities and infrastructure to support the Park District’s programs. Hess also mentioned the recent Park District acquisition of the southwest corner at Ackerman Park. He suggested that when the public inquires about land acquisition that they may not be aware of what is being done or they do not realize how little land is available and reminded the other Commissioners that the Park District is not the Forest Preserve District.

Commissioner Creech asked that in reference to a developer’s cash in lieu of land if that money shouldn't be put in a land acquisition fund. Director Atwell explained that those funds are required to be spent in the neighborhood where the development took place, not just anywhere within the District.

Commissioner Aubrey reminded all that they are Parks and Recreation and that the District is composed of 29 parks and over 300 acres. The recreation part has grown and has created a huge stress on the facilities and they need to figure out how to handle it. District 87 went to No-Cut Sports this year, the District found out after D87 made that decision. This is an example of decisions being made and the District having to keep up with the demand for fields.

Minogue commented to Creech that “I think we’re closer than you think. You’ll understand the facility side the longer you are involved.” Director Atwell explained that the Skate Park at Newton was the result of 10 kids and their parents attending a Board Meeting and asking for it. This is now a successful and viable entity. He further remarked how one Commissioner went to bat for Bocce Ball at Maryknoll and every night on his way home he observes 10-15 players using the courts.

The Capital Plan portion of the meeting was basically a wish list for the next 5-6 years. Atwell explained that things do not come off the list but that they might shift either through surveys, legislation or a safety concern. A “scoreboard” was presented with all of the proposed Capital Expenditures. Commissioners were to vote 1 thru 5 (1 most important, 5 least) and to vote their gut. Atwell gave the Board prioritized Staff recommendation. Some of the Staff recommendations were due to safety issues and changes in legislation. Staff recommendations are as follows and not in order:

Seal coating and asphalt repair at Ackerman 75,000
Re-installing Volleyball courts at Ackerman 20,000
Replacing the playground at Ackerman 125,000
Nature Center at Churchill
(pending OSLAD grant) 300,000
Campground at Churchill 5,000
Razing the house at Churchill 10,000
Replacing the playground at Manor Park 75,000
Seal coating the parking lot at Johnson Center 20,000
Safety Village at Maryknoll Education Center
(pending $40,000 state grant) 50,000
Maryknoll playground splash/shade` 75,000
SARC Parking Lot 7,500
Virginia Graeme Baker Act Sunset Pool 75,000
Lake Ellyn Shoreline Stewardship 15,000
Replace Astro Turf at Holes & Knolls 20,000 $
Sunset Pool Flag Pole 2,000
Park Signage 5,000
Land Acquisition 50,000

Director Atwell pointed out that when Governor Quinn signs the budget $40,000 in grant money will be available for the Education Center at Safety Village. He also pointed out that in reference to Sunset Pool the newly enacted Virginia Graeme Baker Pool and Spa Safety Act would require the District to spend 20% of the Capital Budget to retrofit drains at Sunset Pool to be in compliance with this law.

The Board then reviewed the rest of the “wish list” of proposed Capital Expenditures. Some examples include painting and tuck-pointing Johnson Center; all of the Commissioners gave this a high priority. A proposed trail leading from Ackerman to the Great Western Trail received more support (3) from Creech and Aubrey while the other Commissioners gave it little support (5). Meanwhile replacing - installing water fountains at Danby Park and Presidents Park received warm support from Dallman (2) and little support from the rest (5).

This meeting presented the Board with an opportunity to review what needs to be done in the parks, what they would like to be done and to start a dialog to determine what action will be taken. No votes were taken, no consensus was required and no decisions were made regarding Capital Expenditures at this meeting.

The Board also discussed a suggestion by Commissioner Jay Kinzler that they attend as Board Liaisons District Volunteer Athletic Association meetings. It was suggested instead that they invite the Co-Chair to the Board meetings instead to give the entire Board an opportunity to listen to any comments and concerns the Associations may have and that the Board as a whole would be in a better position to act in meeting the needs of the Associations.

ACKERMAN PRELIM BUDGET WINS WITH 5-2 BOARD VOTE

At the August 18 Regular Board Meeting of the Glen Ellyn Park District Board of Commissioners Thomas Water read a letter from John Huston reiterating their opposition to artificial turf at Duchon Field and Memorial Field during Public Participation.

While discussing the Ackerman Sports Complex, Commissioner Melissa Creech was opposed to voting for the proposed Preliminary Budget but wanted to vote to approve the fees instead. Commissioner Julia Nephew made a motion, seconded by Commissioner Creech to vote only for the fees until the two could continue to study the budget for another month. Commissioner Ed Hess commented that it did not make a lot of fiduciary sense; that if they were to split up the process it would be more logical to vote for the Budget, rather than fees at a later date. Hess stated: “How do you approve fees without approving the budget? It is more germane to approve the budget without approving fees”. Commissioner Creech than stated: I am confused. Is this a Preliminary Budget?

Laurie Woods, Superintendent of Finance and Personnel explained that this was the third meeting regarding this budget; that as a Preliminary Budget it was a base budget with as much information as the District could receive by using data from comparable resources. Commissioner Ron Aubrey stated that a budget must “pass the fair and reasonable test – this (the Ackerman Sports Complex Preliminary Budget) has done that.”

Commissioner Nephew’s motion to postpone the budget and just address the fees was defeated 2-5. The vote for the Preliminary Budget was 5-2. In his first break with former running mates Creech and Nephew, Commissioner Jay Kinzler voted with the majority of the Board on both motions and voted to approve the budget for the Ackerman Sports Complex. Kinzler did not vote for the Nephew motion postponing the Budget and just voting for fees. In explaining his vote Commissioner Kinzler commented that the bottom line is that this is a tentative budget and that budgets change. He further remarked that in the spirit of just going ahead he is comfortable with this as a tentative budget.

Regarding Commissioner Creech’s proposed Field Usage Study, Commissioner Bill Dallman stated that he “…does not feel that we need to spend $15,000 on this study. Staff does a good job managing fields, they have the perspective and the information and they know how to present the data.” Commissioner Creech stated concerns that unauthorized users are utilizing the soccer fields. This relates back to Jeff Dickson’s comments at the August 4 Workshop Meeting that that the fields are not rested. Dickson said that is because the District does not limit the use of fields. Dickson would like to see them allow only organized use of the soccer fields by the Park District and appropriate signage placed; with this enforced by the Glen Ellyn Police Department and the Park District Police.

Commissioner Dallman reminded Commissioner Creech that these are public parks. Commissioner Hess asked in these instances how the District would even know usage. Commissioner Creech responded that they wouldn’t know usage. Commissioner Dallman suggested getting numbers from staff about the fields currently available. Commissioner Kinzler suggested they start with it and see where it goes, that it would be a good first step, since more people are utilizing the sports fields than meeting rooms.

At that point Commissioner Hess made a motion for a Program Usage Study which would direct staff to provide a report on major programs such as baseball, soccer and football. This is to include enrollment, scheduled times and fields used. The motion passed with all Commissioners voting in favor of it with the exception of Commissioner Nephew, who abstained.

In reference to the Agenda Item, Audio/Visual Taping of Meetings, Kathleen Talenco Marketing & Communications Supervisor gave a report of all of the options available. In reporting these options, Talenco gave her Staff Recommendation which is on Page 51-53 of the Board Packet located on the Park District website. Option B was $4,000 for installation and $11,275 for equipment. Talenco explained that this option is comparable to what the Village does and it would be available for viewing on Comcast and Wide Open West (WOW).

Instead, Commissioner Nephew made a motion which was seconded by Commissioner Creech to video tape the meetings and broadcast on Youtube with a cost not to exceed $1,000. The motion failed with Commissioners Nephew, Creech & Kinzler voting for this proposal, which was the only option presented to the Board for a vote.

Superintendent of Parks Dave Scarmardo presented options for replacing the playground equipment at Ackerman Park. The Board reached a consensus unanimously to spend $60,000 to $65,000 to replace with a design by Nu Toys. Installation, concrete and shade features will bring the total to approximately $115,000.


PHILLIES, GATORS AND A LIFE-SAVING LIFEGUARD

At the August 18 Regular Board Meeting of the Glen Ellyn Park District Board of Commissioners, the Phillies 14U Softball Team was congratulated by the Board for winning their National Title. The team won their bid to the USSSA World Series back in June.

The USSSA World Series was played at the Disney Wide World of Sports Fields in Orlando Florida. They played 13 games going 12-1. The girls beat teams from Florida, Texas, New Jersey, Georgia, North Carolina and Maryland.

Stephanie Chitkowski, Danielle Chitkowski, Amanda Montbriand, Rachel Cohen and Devan Parkison were selected to the All World Series Team by the umpires to the tournament. Rachel Cohen was awarded best offensive player of the tournament. Stephanie Chitkowski was awarded MVP Pitcher of the tournament and Devan Parkison was awarded the MVP of the entire tournament.

The Gators Swim Team was also recognized for their undefeated season after wrapping it up at July 25 at the West Suburban Swim Conference Championship with their first-place finish at the Sea Lion Aquatic Park in Lisle.

Sunset Pool Manager Christine Guinta was on hand to provide the Board with an overview of the Lifeguard’s responsibilities and to introduce Lifeguard Katie DaRose. Miss DaRose was credited with rescuing a 3 year old child at Sunset in July. Katie was presented with a commendation by Kathleen Esposito, Superintendent of Recreation.

The next Workshop Meeting of the Glen Ellyn Park District is scheduled for Tuesday, September 1 at 7:00 P.M. The meetings are held at the Spring Avenue Recreation Center (SARC) 185 Spring Avenue. As with all meetings, the public is invited and welcome to attend.