The November 17 Regular Board Meeting of the Glen Ellyn Park District Board of Commissioners was called to order at 7:00 PM. Unlike the October 27 meeting the tone was considerably more subdued. During Public Participation Mr. Thomas Waters was greeted by Board President Sandra Minogue, who asked if he would like to address the Board – Mr. Waters ignored her.
During the Consent Agenda discussion Commissioners Melissa Creech and Julia Nephew addressed their concerns with data contained in the Minutes. Nephew stated that they do not want to keep any secrets from the Public. Park District Legal Counsel Steve Adams assured them that they are not hiding anything and that the Minutes, the Agenda and Board Packets were well within the guidelines of the Illinois Open Meetings Act and have always been available to the public.
The ROCLAB Resolution – Chicago Bulls Sox Academy was brought back to the table after changes were made following discussion at the October 27 meeting. The entire Resolution can be located on Pages 18-48 of the November 17 Board Packet on the Glen Ellyn Park District website or by following this link: http://gepark.org/assets/PDFs/Board%20Packets/BrdPkt111709.pdf.
Some key points in the Chicago Bulls Sox Academy Resolution for the Ackerman Sports Complex are as follows:
The term of this License shall begin on a mutually agreed upon date no sooner than the first date the Baseball Area is available for use by the public (the ”Commencement Date") and end on April 30, 2013. The period from the Commencement Date through April 30, 2010 shall be referred to as the "Short License Year" and from each May 1 thereafter to the following April 30, shall each be deemed a” License Year" and particular License Years referenced by the calendar year in which the beginning date falls. For example, the License Year May 1, 2010 through April 30, 2011shall be the "2010 License Year".
This revenue is broken down into four categories; a yearly rental/lease, additional revenue from exceeding a minimum number of lessons, Park District rentals of basketball courts and turf area, and branding assumptions.
* $20,000 / year rental
* Additional $12,000 by exceeding minimum lessons
* $16,000 - $20,000 in additional rentals throughout the year
* $7,625 in assumptions based on additional, memberships and rentals through traffic within the facility due to White Sox programming
Furthermore, the District has been working with the Chicago Bulls Sox Academy staff to come up with an agreement for "Park District" batting cage time. The idea is to have one night during the week with a 2-hour block of time each night for the Park District to program for its residents. Instead of renting this time from the White Sox Academy, staff would trade the time used in exchange for the White-Sox rental fee for 1/2 of the turf area which equals $100.
During this cage time, residents will have the opportunity to walk in and pay the Park District for a half hour of usage. Scheduling for this cage time will be determined by interest level and possibly a call ahead reservation system or on a first come first served basis. By having the ability to offer this time to the residents of Glen Ellyn as well as charge a nominal fee, the Park District will be able to maintain the revenue when cage time is exchanged with turf time while still providing a greatly discounted service for Park District residents only.
Assistant Recreation Superintendent Dan Kroger was on hand to answer any questions and provide additional information. Commissioner Jay Kinzler asked if the Friday/Saturday timeframe that belongs to the Park District could be given back to the Chicago Bulls Sox Academy if the Park District does not use it. Executive Director Cory Atwell remarked that they will rent that time back from the District in a minute.
Commissioner Ron Aubrey commented that he was happy with the changes made in the agreement. Since some of the changes were due to Commissioner Creech’s complaints, Aubrey mentioned to Creech if she wasn’t happy with these changes, to speak up and address them. Creech did not respond.
Director Atwell offered that Mr. Kroger will be providing a monthly summary from Chicago Bulls Sox Academy. Creech than stated her opposition to the WSA Resolution. Counselor Adams reminded her that the life expectancy of the Building (50 years or longer) far exceeds that of this lease, possibly 6-9 years.
A motion made by Commissioner Ed Hess and seconded by Commissioner Bill Dallman to approve the White Sox Academy/ROCLAB Resolution. With that the Board voted 5-2 in favor of the Resolution. In another split with his former running mates, Commissioner Kinzler voted with the majority, leaving only Creech and Nephew opposed.
The 2010 Budget was reviewed in detail. Capital Funds were presented by Superintendent of Finance Laurie Woods. There was considerable discussion of bonds, types of bonds, funds and fund limits. Superintendent Woods was also appointed as Board Secretary; she will be replacing Jeanine Sesto who recently retired.
Superintendent of Recreation presented the Recreation Fund budget with a breakdown by facility: SARC, MSRC, Sunset, Maryknoll and the Boathouse. The Ackerman Sports Complex preliminary budget was presented in detail over the summer. The 2010 Budget will be voted on at the December 15 Regular Board Meeting.
The Meeting adjourned for Executive Session at 10:02 PM with all 7 Commissioners still in attendance.
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Disclaimer:
The Glen Ellyn Park Bench is not affiliated with the Glen Ellyn Park District. The Glen Ellyn Park Bench is a citizen initiative to provide up to date information and insight on matters pertaining to the Glen Ellyn Park District. This is information from their Board Meetings, Workshop Meetings and events.